Log repairs and upcoming jobs per property with costs and status — completed work becomes your tax-time expense record. Saves in your browser, exports to CSV. Free.
| Date | Property | Task | Cost | Status |
|---|
💾 Saves in this browser only. Tap the status badge on any job to flip it between Scheduled and Done.
Key takeaways:
A property maintenance tracker is a dated log of every repair and scheduled job on a property, with its cost and a status flag — Scheduled or Done. For investors it becomes the expense record an accountant classifies at tax time; for any homeowner it's a maintenance history that helps at sale time and supports insurance claims.
The Scheduled status doubles as a simple maintenance planner: enter the annual smoke-alarm check, gutter clean, or termite inspection ahead of time and it stays visible until you flip it to Done.
| Repairs & maintenance | Capital improvements | |
|---|---|---|
| Example | Leaking tap, gutter clean, patched fence | New kitchen, added pergola |
| Tax treatment | Usually deductible in the year paid | Depreciated / added to cost base |
| Who decides | Your accountant, from your records | Your accountant, from your records |
For investment properties, the ATO treats repairs and maintenance (fixing wear and tear — a leaking tap, gutter cleaning, patching a fence) as immediately deductible in the year paid, while capital improvements (replacing the whole kitchen, adding a pergola) are depreciated over time and add to your cost base. You don't have to classify each job — that's your accountant's call — but they can only classify what you've recorded, which is exactly what this tracker and its CSV are for. Log the date, the property, what was done, and the invoiced cost.
The Scheduled status doubles as a maintenance planner: enter the annual smoke-alarm check, gutter clean, and termite inspection with future dates and the open-jobs count keeps them visible. Pair with the Rental Income Tracker for the income side, and the Renovation Budget Planner when a job grows into a project.
Are maintenance costs tax deductible?
For rental properties, genuine repairs and maintenance are generally deductible in the year you pay them. Improvements are treated differently (depreciation/cost base). Record everything and let your accountant classify — the record is the part you can't reconstruct later.
Should I track my own home's maintenance too?
Yes — a maintenance history helps at sale time (buyers ask), supports insurance claims, and reminds you when annual jobs are due. The tax angle only applies to income-producing properties.
What regular jobs should be scheduled?
Smoke alarm checks (annual, legally required for rentals), gutter cleaning, termite inspections, hot water service anode checks, and air-conditioner filter cleans. Enter them as Scheduled with target dates.
Can I track several properties?
Yes — enter the property on each job with consistent naming, and the CSV export sorts cleanly per property for your accountant.
Where is the data kept?
In your browser's storage on this device only — private, never uploaded. Export CSVs as your permanent backup since clearing browser data removes entries.
Can I download or print my maintenance log as a PDF?
Yes — Print / Save as PDF and Download PDF both produce a dated record of every job with its cost and status, ready to save, print, or hand to your accountant at tax time.
Can I email my maintenance log to my property manager or accountant?
Yes — Email opens your mail app with the job list and total spend pre-filled as text. Attach the downloaded PDF or exported CSV to the same email for the full record.
Is this a repairs log or a full property management app?
It's a focused repairs and maintenance log, not a full property management platform — no tenant communication or lease tracking, just a clean, exportable record of what was done, when, and what it cost.