Log every rent payment per property, see totals grouped by Australian financial year, and export a CSV for your accountant. Saves in your browser — free and private.
| Date | Property | Amount | Notes |
|---|
💾 Entries save in this browser on this device — nothing is uploaded. Export the CSV regularly as your backup and for your accountant at tax time.
Key takeaways:
A rental income tracker is a running log of every payment a rental property generates — rent, reimbursements, insurance payouts, retained bonds — dated and totalled by the period the tax office cares about. Landlords who rely purely on an agent's end-of-year statement often miss direct payments that never flow through the agency, which is exactly what a personal log catches.
This one groups entries into Australian financial years automatically, so the number your accountant needs at tax time is always sitting there, correct, without a spreadsheet rebuild in June.
| This tracker | Agent's EOFY statement | |
|---|---|---|
| Covers agency-collected rent | Yes, if you log it | Yes |
| Covers direct payments (bonds, insurance) | Yes | Usually not |
| Multiple properties | Yes, in one list | Per agency only |
| Format for your accountant | PDF, email or CSV | Agency's own format |
Rental income is assessable the year you receive it — which is why this tracker groups by date received into Australian financial years automatically. Record everything, not just base rent: water usage reimbursements, insurance payouts for lost rent, and retained bond amounts are all assessable income the ATO expects to see. If an agent manages the property, reconcile your entries against their annual statement; if you self-manage, this tracker is your record.
Income is half the tax picture — log outgoings in the Property Maintenance Tracker, and model the whole position with our Rental Property Calculator and the negative gearing guide. Multiple properties? Enter the address consistently for each entry so your CSV sorts cleanly per property.
What counts as rental income for tax?
Rent, water and utility reimbursements from tenants, retained bond money, insurance payouts for lost rent, and booking fees for short stays. If money came to you because of the property, record it.
Why do the totals group July to June?
Australian income tax runs on the July–June financial year, and rental income is declared in the year received — the FY totals here are the figures that go on your return.
I have a property manager — do I still need this?
Your agent's EOFY statement covers what flows through them, but direct payments (insurance payouts, retained bond, privately collected rent) don't appear on it. Tracking everything yourself catches the gaps and errors.
Is my financial data private?
Completely — entries live in your browser's local storage on your device and are never transmitted. The trade-off: clearing browser data deletes them, so export CSVs as backups.
Can I track multiple properties?
Yes — just enter the property name or address on each entry. Keep the spelling consistent and the exported CSV sorts perfectly by property for your accountant.
Can I download or print my rental income record as a PDF?
Yes — Print / Save as PDF and Download PDF both produce a dated summary with every entry and your financial-year totals, ready to save, print, or hand to your accountant.
Can I email my rental income summary to my accountant?
Yes — Email opens your mail app with your entries and FY totals pre-filled as text. For the full record, attach the downloaded PDF or the exported CSV to the same email.
What's the best way to keep a rental income record for tax time?
Log every payment as it lands rather than reconstructing months later — bank statements alone miss reimbursements and retained bonds. Export or email a copy each quarter as a running backup, then hand the full CSV to your accountant at tax time.