Create a numbered purchase order to send suppliers — itemised, with delivery details and GST — then print or save as PDF. Free, private, in your browser.
| Item / description | Qty | Unit price | Amount |
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A purchase order turns a verbal "yeah, send us 40 of those" into a documented commitment: what was ordered, at what price, delivered where, by when. When the supplier's invoice arrives, you match it against the PO — quantity and price discrepancies get caught before you pay, not after. That three-way check (PO → delivery → invoice) is the single most effective control against overbilling small businesses have.
The PO number is the thread that ties it together, which is why the generated document asks the supplier to quote it on all invoices. Number sequentially and keep copies; at tax time, POs paired with invoices give your accountant a clean paper trail. Track supplier spending against your budget with our Cash Flow Planner.
Is a purchase order legally binding?
Once the supplier accepts it (by confirming or by shipping the goods), a PO generally forms a binding contract on the stated terms — which is exactly why it protects you on price and quantity.
What's the difference between a PO and an invoice?
The buyer issues the purchase order to request goods; the supplier issues the invoice to request payment. In a clean process, the invoice should reference your PO number and match its prices.
Should prices on a PO include GST?
Enter unit prices ex-GST and leave the GST box ticked — the PO then shows subtotal, GST, and total separately, matching how your supplier's tax invoice will present it and making the match-up trivial.
What if I don't know the exact price?
Use the quoted or catalogue price and note "prices as per quote #X" in the terms. A PO with an estimated price is still far better than no PO — discrepancies surface immediately on invoice.
Is my order information private?
Yes — the document is generated entirely in your browser and never uploaded. Save the PDF before closing the page.